Business Continuity Management Automation
Business continuity management and planning ensure that an organisation can continue to operate and quickly resume critical functions in the event of a disruption or crisis. Business continuity is essential for all organisations, as it ensures that they can meet their obligations to customers, clients, employees, and other stakeholders. A robust business continuity management system (BCMS) should be designed to identify, assess, and manage risks, and it should have a plan in place to respond to a range of crises.
A good time to automate your business continuity management system would be when you have implemented the relevant components of your BCMS and are looking to drive continuous improvement and speedy management with peace of mind and reliability.
BCMS automation tools not only provide ease of access and use but also improve the efficiency and cost-effectiveness of the whole process with speedy escalation and closure of issues.
Benefits of Automation
Software tools for automation usually cover important stages of Business Continuity Management which deal with the following:
It minimises the potential error: Automating your BCP centralises all your documents allowing your organisation to create an easily accessible plan and ensuring that the most up-to-date version of the plan is always available.
It streamlines maintenance and reporting with Consolidated Access: When a BCP is updated, the balance of the document should also be checked to ensure that the necessary changes are pulled through the whole document. An automated BCP removes this effort by ensuring the update automatically populates every relevant area after just one input.
Organisational Engagement: Business continuity software can help you decentralise your business continuity plan by assigning users responsibility for entering, maintaining, and updating their information. Doing so reiterates the importance of their role and encourages their involvement in business continuity management as the process becomes much easier.
Emergency Notification System: An emergency notification system is the most timely and effective means of communication for companies of all sizes. One of the best benefits of having business continuity software is the additional services it may provide. For instance, an option to create messaging templates (pre-set text alerts) to store and send out if an incident takes place. These features save time and energy, which is extremely important during an emergency.
Rapid Change Management: Often, it is a major challenge to manage information manually, particularly in an environment that changes fast. Unless there is a robust change management plan in place, business changes often do not get reflected quickly in business continuity plans, thereby making the plan out-of-date and unreliable. Automation tools typically facilitate robust change management across multiple BCMS documents, thereby saving time and effort and also ensuring consistency of updates. It also includes the ability to test your plans and make any changes accordingly to comply with any regulations.
Compliance: An effective automated BCP will be designed to ensure that all regulatory and compliance factors are adequately addressed during creation and will offer guidance on meeting the requisite standards, such as ISO 22301, through suggested training and templates.
Hence BCM automation tools are a boon for all industries and should be efficiently and adequately implemented to reap the benefits.
We provide services to help you to select, install, maintain and upgrade specialised BCM software to automate your Business Continuity Management System.